Expo 2025’s Effect on Travel in Osaka & Kyoto
Planning to visit Osaka or Kyoto during 2025?
You need to know about a massive event that's going to shake things up in a big way.
Expo 2025 is being held in Osaka, and it's bringing millions of visitors with it.
The Big Picture: What's Actually Happening with Expo 2025 Osaka Kansai?
Osaka is hosting the 2025 World Exposition from April 13 through October 13 on Yumeshima Island in Osaka Bay.
Osaka has its share of MICE. No, not the Mickey variety. We’re talking about Meetings, Incentive, Conference & Exhibition.
Over 100 countries will be showing off their visions of the future, with close to 300,000 people expected to attend every day. Over the entire six-month run, that adds up to potentially 28.5 million visitors.
The theme centers on designing future society for our lives, which sounds fancy but basically means showcasing solutions for healthcare, sustainability & technology.
Japan's going all out with their pavilion, naturally, but we’re also looking forward to seeing what other countries bring to the table.
The Crowd Factor: What You Can Realistically Expect
What does a massive event with 300,000 additional daily visitors mean for Osaka & Kyoto?
Popular tourist spots like Dotonbori, Namba & Shinsekai in Osaka will certainly be lively, especially during peak hours.
Major stations like Shin-Osaka, Kyoto & Osaka (Umeda) will be busier than usual, particularly during morning & evening rush hours.
Shopping areas will be busy but not impossible. Osaka's Shinsaibashi & Amerikamura shopping districts operate long hours, so visiting during off-peak times works well.
But wait: Don’t big Japanese cities like Osaka handle large crowds incredibly well?
Yes, under normal circumstances that’s true. And many visitors will focus primarily on the Expo itself.
Still, we should expect some additional effect on a region that’s already experiencing overtourism. This will be something to watch out for in Kyoto, in particular, though Osaka will certainly see added burden during the six months of Expo 2025.
Kyoto: Overtourism + More Crowds from Expo 2025
In the historic capital & popular destination of Kyoto, areas like Kiyomizudera (Ninenzaka/Sannenzaka) & Arashiyama will see increased visitor numbers. Smart timing can make a huge difference in avoiding crowds — or getting stuck in them.
The narrow streets of Gion might require some extra navigation time, yet many visitors find early mornings or evenings surprisingly manageable.
Some lesser-known temples might see more visitors than usual, which could actually help spread out the crowds.
But it’s not just the crowds. There’s also hotels and transportation to take into consideration.
Accommodation Costs: The Real Picture
The hotel situation is changing, but it's not all doom & gloom.
Yes, hotel prices are increasing, particularly in prime locations. Five-star hotels in central areas are showing significant rate increases, while mid-range hotels that typically charge ¥15,000-20,000 per night are adjusting to ¥25,000-30,000 during Expo 2025 months.
In Kyoto, traditional ryokan are adapting their booking policies. Many now require earlier reservations & have updated their cancellation terms. Some are creating special "Expo packages" that could actually offer good value when you factor in included meals & experiences.
Decent value accommodations are still available, just plan ahead. While rates are increasing by 20-40% on average, many places are upgrading their facilities & services to match.
Some smart travelers are finding great options in nearby areas like Kobe or Nara, where rates remain more stable.
The Train Situation: Planning for Success
The shinkansen system between Tokyo, Osaka & Kyoto will be busy but remains incredibly efficient.
Walk-up tickets at the station vending machines – in reserved or non-reserved cars (while possibly more crowded than usual) – will still generally offer a reliable option for flexible travelers. The key is timing: mid-morning or early afternoon trains often have better availability.
Train pass holders (and all passengers, really) should plan ahead for seat reservations, but the system works well with a bit of forethought. Also, the Japan Rail Pass is no longer the bargain it once was, and your best bet these days is usually either point-to-point tickets or a regional pass (such as one of the Kansai passes if visiting Expo 2025).
The popular Nozomi services between Tokyo & Kyoto/Osaka will be in high demand, yet alternatives like the Hikari trains can often provide decent travel times with better seat availability.
Regional express trains between Osaka & Kyoto will see increased ridership, but the frequency of service helps manage the flow. The Special Rapid Service's 30-minute connection remains reliable, and regular local trains provide good alternatives.
Some practical train travel tips:
Look at slightly off-peak travel times for more comfortable rides
Check out regional rail passes for local travel flexibility
Use station lockers early in the day when availability is better
Schedule buffer time for station connections during peak hours
With all this in mind when planning your Japan trip, Expo 2025 should not be an impediment but a blessing (i.e. “a feature, not a bug”).
Money Matters: The Real Cost Impact
Hotel rates in Osaka are already showing significant increases for the Expo period.
We're seeing standard rooms that typically go for ¥15,000 per night jumping to ¥25,000 or more. Some luxury properties are doubling their usual rates.
But it's not just accommodations. Restaurants are adjusting their pricing structures, especially those near major transit hubs & tourist spots. Even casual dining spots are implementing special "Expo season" pricing.
If you're budget-conscious or looking for good value, this matters.
Book well ahead to get the best rates in general; just be aware of the terms and conditions of the reservation, and book refundable/cancellable reservations when possible.
Also be on the lookout for last-minute deals – don’t rely on this strategy, but if you have already booked something and see a better deal shortly before arrival (and ahead of your previous cancellation deadline) you’ve got options.
Transportation: Getting Around Japan During Expo 2025
The good news? Japanese public transportation really is as good as everyone says.
The challenging news? Even excellent systems feel the strain when you add hundreds of thousands of extra people.
Local authorities are implementing several solutions:
A new subway extension to Yumeshima Island
Additional trains on the Osaka-Kyoto route
Enhanced airport transfer services from Kansai International
Specialized bus routes connecting major hotels to the Expo site
Ferry services on Osaka Bay
Here's what nobody's talking about though: these improvements won't magically solve everything.
The morning rush hour trains will still be packed. Those Instagram-worthy empty train car shots? Likely not happening during Expo season.
So plan ahead. Allow plenty of time to get around. And bring with you some extra patience and tolerance for crowds and waiting. Do all this, and you’re going to enjoy your time in Japan!
The Ripple Effect on Kyoto
Kyoto sits just 30 minutes from Osaka by train, making it an alternative base for Expo visitors.
This proximity creates interesting challenges. Traditional ryokan owners in Kyoto are already fielding booking requests for spring 2025, with many implementing stricter cancellation policies & higher deposits than usual.
The city's most popular areas are preparing for record crowds. Some temples are introducing mandatory advance reservations, while others are creating special early morning access programs for overnight guests.
Also, Kyoto has already been experiencing the challenges of overtourism for many years (except for the time during the pandemic when Japan’s borders were closed). Expo 2025 will certainly be adding to these challenges, though by no means should convince you not to visit Kyoto.
Just be aware of the challenges that come with Kyoto, and don’t assume it’s a cheaper, quieter alternative to “busy” Osaka during Expo 2025.
If you want that, it can be found in Kobe, Nara or other cities in the Kansai region. Plus, the further you get out of the big cities and off the beaten path, the more likelier you are to find Japan’s hidden gems.
Cultural Sites & Attractions: Changes You'll Notice
Popular attractions in both cities are adapting to handle increased visitor numbers.
Universal Studios Japan is extending operating hours & adding new entry time slots. Osaka Castle is implementing a new digital queue system.
In Kyoto, places like Kinkakuji are revamping their entry procedures.
Some notable changes include:
Advanced booking requirements for cultural workshops
Limited participation spots for tea ceremonies
New guided tour options at major temples
Extended evening hours at select locations
Premium early access passes at popular sites
If this is screaming out “plan ahead!” to you, you’re got that right.
Looking for some help in the planning process? Don’t hesitate to reach out to us here at Japan Travel Pros. We’re based in the Kansai region and can be a great resource for planning & travel support for your Japan trip.
Infrastructure Updates: The Less Obvious Changes
Both Osaka and Kyoto are upgrading their infrastructure, but not just in obvious ways.
Yes, train stations are getting renovations, but they're also adding features like automated translation services & AI-powered information kiosks.
Public spaces are being redesigned with better flow patterns & more efficient queuing systems.
Osaka Metro is rolling out new English support systems, while Kyoto Station is adding specialized service counters for international visitors.
Even smaller stations along popular tourist routes are getting upgrades to their signage & facilities.
Alternative Strategies: Smart Ways to Visit
Sometimes the smartest move isn't the obvious one.
Look into basing yourself in nearby cities like Kobe or Nara. They're both easily accessible to Osaka & Kyoto but often offer better accommodation availability & prices. Plus, they have their own fantastic attractions worth exploring.
Many locals actually prefer visiting Osaka's food districts & shopping areas in the early evening, when day-tripping Expo visitors start heading back to their hotels. This strategy works particularly well if you're staying in the city & can adjust your schedule accordingly.
Visiting Osaka & Kyoto During Expo 2025
The 2025 World Expo will change how visitors experience the Kansai region during its six-month run.
Yes, it'll be busier & more expensive than usual.
But with proper planning & realistic expectations, it could also be an incredible time to visit. Just remember: this isn't a typical tourist season, so standard travel strategies need adjustment.
As always, if you have any questions or concerns about planning your Japan trip, we’re always here to help. Feel free to book your FREE Japan travel consultation, using the scheduling tool below:
FAQ - Frequently Asked Questions About Travel in Osaka & Kyoto During Expo 2025
Q: How much will hotel prices increase during the Expo?
A: Current projections show increases of 30-50% compared to 2024 prices, with potential for higher increases during peak periods.
Q: Is it better to stay in Osaka or Kyoto during the Expo?
A: Both cities will experience similar price increases & crowds. Your choice should depend on your primary interests & which attractions you plan to visit most.
Q: Will regular tourist attractions be open during the Expo?
A: Yes, but many will implement new booking systems & crowd control measures. Expect extended hours at popular sites.
Q: How far in advance should I book accommodations?
A: For the best options & rates, book 6-12 months ahead of your planned visit. But if you’re inside of that window already, don’t worry, there are still ways to get here and enjoy it!
Q: Can I visit the Expo as a day trip from Tokyo?
A: While possible via bullet train, we don't recommend it. The journey takes roughly 2.5 hours each way & you'll want a full day to experience the Expo.
Q: Will restaurants require reservations during the Expo period?
A: Popular restaurants in both Osaka & Kyoto will likely require advance bookings, especially during dinner hours. Many are implementing online reservation systems specifically for the Expo period.